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3. Acquiring Membership

3.1 Membership eligibility

  1. Any group of students eligible for membership may apply for it. The application can be put forward by a group of at least five (5) prospective associates of this Prospective Affiliated Society/ Prospective Adjunct Member.

  2. Eligible for membership as Affiliated Society shall be associations of students interested in the aerospace sector from cities within the geographical area delimited:

  • At North, by the line segment that connects the following coordinates:

    • 66º40’55”N 29º33’10”W;

    • 72º48’45”N 37º34’59”E.

  • At East, by the line segments that connect the following coordinates:

    • 72º48’45”N 37º34’59”E;

    • 44º45’06”N 46º54’00”E;

    • 41º59’12”N 48º21’08”E;

    • 43º41’39”N 40º17’46”E;

    • 43º23’45”N 39º39’21”E;

    • 41º31’16”N 41º28’08”E;

    • 41º07’36”N 43º11’58”E;

    • 40º00’32”N 43º42’29”E;

    • 39º57’37”N 44º28’51”E;

    • 39º38’06”N 44º27’36”E;

    • 39º22’32”N 43º55’26”E;

    • 37º47’59”N 44º10’26”E;

    • 37º18’57”N 44º39’16”E;

    • 37º21’15”N 43º56’08”E;

    • 37º24’02”N 42º40’10”E;

    • 37º04’55”N 40º15’04”E;

    • 36º47’31”N 39º22’47”E;

    • 36º58’13”N 38º13’44”E;

    • 36º40’57”N 37º07’36”E;

    • 36º45’39”N 37º01’22”E;

    • 36º50’52”N 36º47’38”E;

    • 36º50’21”N 36º35’36”E;

    • 36º26’31”N 36º31’35”E;

    • 36º19’05”N 36º35’46”E;

    • 36º15’22”N 36º40’02”E;

    • 36º14’05”N 36º36’28”E;

    • 36º14’19”N 36º33’48”E;

    • 36º14’41”N 36º32’36”E;

    • 36º14’56”N 36º31’17”E;

    • 36º13’20”N 36º18’22”E;

    • 36º00’02”N 36º15’41”E;

    • 35º56’10”N 35º54’42”E.

  • At South, by the line segments that connect the following coordinates:

    • 35º56’10”N 35º54’42”E;

    • 34º28’54”N 33º24’24”E;

    • 34º11’07”N 21º27’56”E;

    • 35º20’19”N 12º20’21”E;

    • 36º46’58”N 11º43’50”E;

    • 37º57’02”N 9º52’23”E;

    • 35º59’11”N 3º38’35”W;

    • 35º58’43”N 6º31’49”W;

    • 26º51’24”N 14º27’37”W;

    • 26º40’40”N 18º46’52”W.

  • At West, by the line segments that connect the following coordinates:

    • 26º40’40”N 18º46’52”W;

    • 38º10’44”N 31º26’18”W;

    • 66º40’55”N 29º33’10”W.

  1. Eligible for membership as Adjunct Member shall be associations of students interested in the aerospace sector from cities outside of the boundaries of Europe as defined in the article 3.1.b.

Procedure for acquiring membership

  1. Applying for membership is done by writing a motivation letter and sending it to an International Board member no later than four (4) weeks before the next meeting of the EUROAVIA Congress. The motivation letter shall contain:

    1. General information about the structure and organisation of the local board.

    2. Location and University Affiliation

    3. General information about local events.

    4. Reasoning behind the application to enter EUROAVIA as a Prospected Affiliated Society/ Prospective Adjunct Member.

  2. The acceptance of the motivation letter grants the status of Possible Prospective Affiliated Society to the applicant. The motivation letter is added in the Preparation Package to the next EUROAVIA Congress and in case of rejection, the rejection is justified in front of the EUROAVIA Congress.

  3. At this meeting of the EUROAVIA Congress, an introduction of the university to which the society is related shall be given verbally. The Possible Prospective Affiliated Society or Possible Prospective Adjunct Member shall make a detailed presentation prior to the next EUROAVIA Congress in order to be voted for promoting to Prospective Affiliated Society or Prospective Adjunct Member. This Presentation shall contain;

    1. General information about the structure and organisation of the local board.

    2. Details of the event and organisation, including sponsorship details.

    3. General information about existing/future local events.

    4. Reasoning behind the application to enter EUROAVIA as a Prospected Affiliated Society / Prospective Adjunct Member.

  4. This group shall also, together with its application, propose its future member designation (format: EUROAVIA XYZ) which can be used after acceptance of the application by the EUROAVIA Congress.

  5. Acceptance of the application and granting the status of Prospective Affiliated Society or Prospective Adjunct Member by the EUROAVIA Congress is done with an absolute two-thirds (2/3) majority vote. The EUROAVIA Congress may postpone the acceptance of the application to the next meeting of the EUROAVIA Congress with simple majority.

  6. The Prospective Affiliated Society shall organise an international event (as defined in section 3.5) within eighteen (18) months from the time it was approved as such, and then present the results on the next meeting of EUROAVIA Congress. During this period, the right to use the name EUROAVIA XYZ is granted temporarily but the right to vote in the EUROAVIA Congress is not granted. The prospective member must contact the International Events Working Group within two (2) weeks after their approval as Prospective Affiliated Society and submit a proposal for the international event within six (6) months after their approval as Prospective Affiliated Society. The proposal shall contain at least the type of event, a possible topic, details about the organising Committee, possible sponsors and possible support by partners. This proposal shall be passed for approval to the International Board.

  7. The Prospective Affiliated Society must participate in thirty percent (30%) of the Board of Presidents meetings until promoted to full status of an ordinary member.

  8. The Prospective Affiliated Society should present their progress in every EUROAVIA Congress in the period of eighteen (18) months. The evaluation of progress is mainly led by the International Events and the Affiliated Societies Working Groups and presented to the EUROAVIA Congress. If this evaluation is unsatisfactory, a vote for the continuation of the Prospective Affiliated Society is done in the EUROAVIA Congress with an absolute two-thirds (2/3) majority.

  9. The EUROAVIA Congress in turn is obliged to assign a questionnaire to the Prospective Adjunct Member that must be filled within a time frame of one (1) year. After having filled the questionnaire, an interview which will be defined by the International Board has to take place at the General Meeting of the EUROAVIA Congress. In case of no possibility of attending the EUROAVIA Congress, an online interview can rather be done before or after the Congress.

  10. After the eighteen (18) months given since being accepted as PAS, the full status of an ordinary member is granted if:

    1. the Prospective Affiliated Society has successfully organised the proposed event;

    2. the EUROAVIA Congress confirms the initial acceptance with an absolute two-thirds (2/3) majority during a meeting of the EUROAVIA Congress; this confirmation may be postponed to the next EUROAVIA Congress with an absolute two-thirds (2/3) majority;

    3. the Prospective Affiliated Society proves within one year and a half after the application that it has been registered legally as an incorporated body.

  11. After one (1) year, the full status of a non-ordinary member is granted if fulfilled all the following requirements:

    1. the Prospective Adjunct Member has successfully completed the questionnaire mentioned in before;

    2. the EUROAVIA Congress confirms the initial acceptance with an absolute two-thirds (2/3) majority during a meeting of the EUROAVIA Congress after the presentation or online interview mentioned in f is done; this confirmation may be postponed to the next EUROAVIA Congress with an absolute two-thirds (2/3) majority;

    3. the Prospective Adjunct Member proves within one year and a half after the application that it has been registered legally as an incorporated body.

  12. If granted the status of Prospective Affiliated Society/ Prospective Adjunct Member the local group can use the name EUROAVIA XYZ, and can only act on behalf of EUROAVIA if it is in accordance with the Statutes and Bylaws.

  13. In case of rejection (no acceptance, no postponement), the applying group is released from its obligation to adhere to the EUROAVIA Statutes and Bylaws. It also loses the right to use the EUROAVIA name and logo. The right of the persons concerned to re-apply for membership as an Affiliated Society/Adjunct Member is not affected.

3.2.1 Postponement of the International Event deadline for a Prospective Affiliated Society

In order for motions of postponement of the International Event deadline for a Prospective Affiliated Society to take place, the following requirements shall be fulfilled:

    1. It must be guaranteed the possibility to the Prospective Affiliated Society to present an official statement with the motions regarding the postponement of the International Event.

    2. The Prospective Affiliated Society must be informed of the upcoming vote at least four (4) weeks prior to the next EUROAVIA Congress.

3.3 Losing membership

The process for the exclusion of an Affiliated Society, or Adjunct Member shall adhere to the following procedural requirements to ensure fairness and transparency:

  1. Motions for exclusion of an Affiliated Society or Adjunct Member:

    1. It must be guaranteed the possibility to the concerned Affiliated Society or Adjunct Member to present an official statement defending their exclusion.

    2. The Affiliated Society or Adjunct Member must be informed of the voting process at least four (4) weeks prior to the next EUROAVIA Congress.

  2. No Affiliated Society or Adjunct Member shall be excluded from EUROAVIA without receiving a formal written statement presented to them after the EUROAVIA Congress.

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