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2. Rights and Obligations

Rights

The Affiliated Society or Adjunct Member will be granted the right to use the name of EUROAVIA XYZ, in which XYZ stands for the name of either the Affiliated Society's/ Adjunct Member’s hometown, the district of the town or the name of the university. This name will be written, in principle, in the native language of the Affiliated Society/Adjunct Member. The Affiliated Society’s/Adjunct Member’s right to use the word EUROAVIA in its name expires as soon as its membership of EUROAVIA is ended.

Every Affiliated Society/Adjunct Member has:

  1. The right to have a written statement read aloud at any meeting of the EUROAVIA Congress if that Affiliated Society/Adjunct Member is not represented by an authorised representative at that meeting.

  2. The right to periodically receive information about EUROAVIA activities.

  3. The right to use the name of EUROAVIA, always accompanied by the name of the city or university where the Local Group is established.

  4. The right to one domain with five hundred (500) megabytes of allocated space from the EUROAVIA server.

  5. The right to organise an International Event, under conditions mentioned in section 5.5.6.

Obligations

The Affiliated Society's representatives will exercise the voting rights, delegated to them by the members of their Affiliated Society, at the General Meetings (also referred to as “Meetings of the EUROAVIA Congress”). Unfulfillment of the following obligations are penalised based on the groups defined and in accordance with the “Remedies” Paragraph.

Every Affiliated Society/ Adjunct Member has:

Group 1 (0% Penalty)

  1. the obligation to have at least two (2) points of contact with EUROAVIA;

  2. the obligation to inform its members about upcoming meetings of the EUROAVIA Congress;

  3. the obligation to inform its Local Group about EUROAVIA activities;

  4. the obligation to prepare and send a local report for each meeting of the EUROAVIA Congress according to the instructions given in section 10;

  5. the obligation to include an authorisation in the membership application form of the Affiliated Society/Adjunct Member for the Local Board to transfer the personal contact data of the member to the Membership Database of the International Board;

  6. the obligation to contribute to the Membership Database of the International Board by transferring an updated list of the members - and their contact data - of the Affiliated Society at least once before each meeting of the EUROAVIA Congress.

Group 3 (10% Penalty)

  1. the obligation to adhere to the EUROAVIA Statutes and Bylaws;

  2. the obligation to attend at least thirty percent (30%) of BoP Meetings every Business Year;

  3. the obligation to attend at least one (1) full congress during a timeframe of two (2) subsequent business years

Group 4 (15% Penalty)

  1. the obligation to pay the international EUROAVIA membership fee before the Annual Meeting of the EUROAVIA Congress (AMEAC);

  2. the obligation to pay any other possible debts to the International Board unless other agreements have been made between both parties. The agreement should be presented in the next General Meeting of the EUROAVIA Congress;

Every Affiliated Society must:

Group 2 (5% Penalty)

  1. contribute to the EUROAVIA Newsletter at least two (2) times a year and after hosting an International Event;

Group 4 (15% Penalty)

  1. organise an international event every five (5) subsequent business years.

Every Adjunct Member must:

Group 2 (5% Penalty)

  1. contribute to the EUROAVIA Newsletter at least four (4) times a year.

Remedies

Affiliated Societies/Adjunct Members who do not comply with obligations mentioned in section 2.2, regulations, decisions of the Association or unreasonably disadvantage the Association can be nominated for disqualification by the General Meeting, a member or the International Board. In case of a presumed infraction the possible nomination for disqualification must be included in the agenda of the next Congress.

The process of disqualification has three (3) phases with its respective penalties:

  1. Economic penalties phase: zero to fifteen percent (0-15%) extra charges of the fixed membership fee will be applied depending on severity and quality of the unfulfillment of obligations, as defined by the following severity groups:

    1. Group 1: 0% Penalty

    2. Group 2: 5% Penalty

    3. Group 3: 10% Penalty

    4. Group 4: 15% Penalty

  2. Suspension phase: second subsequent Business Year of non-compliance with the obligations leads to the “Membership Suspension” of the Affiliated Society/Adjunct Member; its rights are suspended as a EUROAVIA member until the next Congress.

  3. Disqualification phase: the process of disqualification must be celebrated in the next Congress according to article 8.4 of the Statutes.

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