> For the complete documentation index, see [llms.txt](https://public.euroavia.eu/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://public.euroavia.eu/miscellaneous/bylaws-subpages/9-membership-database.md).

# 9 Membership Database

The Membership Database is exclusively owned by EUROAVIA. The International Board preserves the access and usage rights of the database. The Information Technology Working Group reserves the right to access, modify, develop, expand, maintain and service the membership database under the supervision of the International Board.

1. The Membership Database shall at least contain the following data of each member: i. First name; ii. Last name; iii. Gender; iv. Affiliated Society the member belongs to; v. Email-Address; vi. Birth year; vii. Nationality.
2. And further the following data is optional: i. Birth place; ii. Studies; iii. Graduation date; iv. Phone number.
3. The personal data of members should never be disclosed to any third party or other members of EUROAVIA, with the exception of the International Board and the Information Technology Working Group members designated to manage the membership database. However, EUROAVIA may publish and provide cumulative statistics to third parties.
4. The e-mail addresses collected and stored in the Membership Database may only be used by EUROAVIA for sending e-mails related to the following topics: i. Career opportunities; ii. International Events announcements;
5. The International Board is responsible for the confirmation of membership of individuals registering through the website.
6. The International Board of EUROAVIA ensures that the procedure regarding the Membership Database is done in compliance with the “EUROAVIA Data Protection Policy”


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