> For the complete documentation index, see [llms.txt](https://public.euroavia.eu/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://public.euroavia.eu/miscellaneous/bylaws-subpages/8-finances.md). # 8 Finances ### 8.1 Membership fees A membership fee is a contribution paid once a year to EUROAVIA International in order to be a member of EUROAVIA with full rights and obligations. The membership fee is subdivided in two (2) contributions, an Affiliated Society/Adjunct Member’s fixed one, and a fee applied accordingly to the number of full personal members of the Affiliated Society/Adjunct Member. This fee is applied to the previous twelve (12) months. ### 8.2 Amounts The amounts of the different fees are: * for an Affiliated Society: thirty-six Euros (EUR 36); * for each full member of an Affiliated Society: two Euros (EUR 2); * for an Adjunct Member: twenty Euros (EUR 20); * for each member of an Adjunct Member: one Euro (EUR 1). Prospective Affiliated Societies and Prospective Adjunct Members that join the association, i.e., they become an Affiliated Society/AdjunctMember, during the Electoral Meeting of the EUROAVIA Congress (EMEAC) are only required to pay half of the membership fees. ### 8.3 Terms The number of full personal members and associated members of an Affiliated Society/Adjunct Member shall be determined as of May 31st. The International Board Treasurer will send out the invoices twelve (12) weeks before the Annual Meeting of the EUROAVIA Congress (AMEAC). All fees must be paid four (4) weeks before the beginning of the AMEAC. The International Board can consider making changes to the periods of payment in the case the Affiliated Society/ Adjunct Member asks for it. Any taxes, charges etc., due to the money transfer are to be covered by the Affiliated Society/Adjunct Member. ### 8.4 Definitions of Payements #### 8.4.1 Unexpected Changes Unexpected Changes are defined as any and all changes for one purpose that are specified in the Financial Plan but do not match the monetary amount outlined. They are to be justified in the Reports presented at the Congress. These Changes may not deviate more than fifty percent (50%) from the monetary amount outlined in the Financial Plan. If those changes exceed fifty percent (50%), they are automatically considered as Extraordinary Expenses or Extraordinary Incomes. #### 8.4.2 Extraordinary Expenses Extraordinary Expenses are defined as any and all expenses for one purpose, that are not specified in the Financial Plan or exceed the limit defined for Unexpected Changes. They are calculated by subtracting the Incomes for that purpose from the Outcomes of that purpose. They are to be justified in the Reports presented at the Congress. Extraordinary expenses that meet any of the following criteria have to be approved beforehand: 1. Extraordinary Expenses exceeds twenty percent (20%) of the maximum sum of expenses outlined in the Financial Plan, excluding the General Reservation; 2. Extraordinary Expenses exceeds one third (1/3) of the monetary assets at the time of the Expenditure. #### 8.4.3 Extraordinary Incomes Extraordinary Incomes are defined as any and all Incomes for one purpose, that are not specified in the Financial Plan or exceed the limit defined for Unexpected Changes. They are to be justified in the Reports presented at the Congress. #### 8.4.4 Relationship between Extraordinary Changes and General Reservation At the end of the Business Year, the General Reservation may not deviate more than fifty percent (50%) from the Projected General Reservation. If the General Reservation is expected to exceed the limits, then the International Board has to justify this deviation. The International Board in conjunction with the Designated International Board is then expected to compensate this deviation in the following Business Year and by extension via the next Financial Plan. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. 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