> For the complete documentation index, see [llms.txt](https://public.euroavia.eu/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://public.euroavia.eu/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups.md). # 5.7 Working Groups This section is split into general rules and separate pages for each named Working Group. ### 5.7.1 Structure and institution The number and name of existing Working Groups shall be as defined in the last approved Business Plan. Each Working Group shall have one International Board member as the responsible for the contact with the Working Group. Temporary Working Groups can be established by the International Board until approval in the next General Meeting of the EUROAVIA Congress. The instituting body shall define: 1. tasks the Working Group shall work on; 2. members of the Working Group and a Working Group coordinator; 3. time frame the Working Group shall work on the tasks. This information has to be contained in the task definition. After a new Working Group is established and approved by the EUROAVIA Congress, its name and the names of the members shall made public in the EUROAVIA Newsletter. ### 5.7.2 Controlling and monitoring The responsible International Board member shall supervise the whole work of the Working Group appropriately. The supervision shall concentrate on financial matters, scope of the tasks to be developed and schedule. Any problems concerning these items shall be resolved in close contact with the rest of the International Board and the whole Working Group. The Working Group is responsible for presenting the work developed after the previous General Meeting at every meeting of the EUROAVIA Congress. The presentation must be sent to the EUROAVIA International Board six (6) weeks prior to the meeting of the EUROAVIA Congress, at the request of the EUROAVIA International Board. ### 5.7.3 Finance The International Board covers all the costs of the Working Groups upon approval. This does not include the International Events (co-)organised by the Working Group. ### 5.7.4 The Working Group Members Every member of an (Prospective) Affiliated Society/ (Prospective) Adjunct Member is eligible for joining a EUROAVIA Working Group. There are no requirements or prerequisites in order to join a Working Group, but acceptance is subject to approval by the International. EUROAVIA Alumni, whose experience can be beneficial for the Working Group members and their performance, are also eligible for joining a Working Group. It is necessary for every member requesting to join the Working Group to prove their activity in EUROAVIA on local and/or international level and this activity has to be confirmed either by the member’s (Prospective) Affiliated Society/ (Prospective) Adjunct Member or by the International Board. If the member’s (Prospective) Affiliated Society/ (Prospective) Adjunct Member objects to the member’s joining a Working Group, then the members of the Working Group will convene and discuss this issue taking into account both opinions, reach a decision through a vote about accepting the member in question as a member of the Working Group. This decision must be made public to both sides within one (1) week from the day of the meeting in which it was taken. Exceptions for joining a Working Group can be made upon the approval of the International Board and the respective Working Group Coordinator. ### 5.7.5 The Working Group Coordinator The EUROAVIA Working Group coordinator is the member of the Working Group responsible for its constant and steady function and making sure that the Working Group is fulfilling its tasks as described in the EUROAVIA Bylaws. Coordinators are responsible for managing the team, arranging members’ meetings on a regular basis, and working in collaboration with the rest of the members towards achieving all the goals of the Working Group as set in the EUROAVIA Bylaws and in the Business Plan. The term for a Working Group coordinator is set to one (1) year. It is possible for a coordinator to have multiple terms during his/her activity in the Working Group. The official call for coordinators will be sent among the Working Group members by the current coordinator or the International Board at least one (1) week before the meeting in which the election will take place. If less than two (2) candidates have applied until the deadline set in the call, the minimum requirements do not apply and every member of the Working Group can apply as a candidate coordinator. Working Group coordinators are elected during members’ meetings, in which candidates present their candidature in the form of a presentation to the members. Possible candidates could also submit a motivation letter. A session of questions to the candidate follows. Then, the candidate is invited to quit the meeting, leaving the members decide on the election of the new coordinator with an absolute two-thirds (2/3) majority in a secret voting, whose results will be made public to the Working Group members and the candidate in the same election meeting. Different election procedures are possible according to the Working Group needs and structure. However, changes to the aforementioned conduct must be communicated by the International Board or by the coordinator in the official call to all the Working Group members. The results and proceedings of the presentation, the questions session and the voting will be compiled and made public to the Working Group Members and the International Board no later than three (3) weeks after the voting. In the event of no candidate being elected, the current coordinator remains in office until the end of his/her term or when a new call for coordinator candidates is issued. Finally, when a new Working Group is formed, a coordinator may be appointed by the International Board until the Working Group has been added to the EUROAVIA Bylaws. After that time the coordinator must be elected by the members. ### Specific Working Groups The following Working Groups are defined in separate pages: * [5.7.6 Affiliated Societies Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.6-affiliated-societies-working-group.md) * [5.7.7 Business Relations Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.7-business-relations-working-group.md) * [5.7.8 Social Media Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.8-social-media-working-group.md) * [5.7.9 Press Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.9-press-working-group.md) * [5.7.10 Design Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.10-design-working-group.md) * [5.7.11 EUROAVIA Training System Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.11-euroavia-training-system-working-group.md) * [5.7.12 European Grants Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.12-european-grants-working-group.md) * [5.7.13 Human Resources Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.13-human-resources-working-group.md) * [5.7.14 Information Technology Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.14-information-technology-working-group.md) * [5.7.15 International Board Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.15-international-board-working-group.md) * [5.7.16 International Events Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.16-international-events-working-group.md) * [5.7.17 Statutes and Bylaws Working Group](/miscellaneous/bylaws-subpages/5-definition-of-bodies-and-events/5.7-working-groups/5.7.17-statutes-and-bylaws-working-group.md) --- # Agent Instructions This documentation is published with GitBook. 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